In the Choose a Person window, enter the name of the shared mailbox account in the text box, select the account, and choose Add.Inspired by my achievement this week of reducing the number of emails in my inbox from over 1,000 down to 296, I thought it would be a great idea to touch on the processes of how to store emails in Outlook. In the Open these additional mailboxes: section, select the + (plus) button. In Outlook 2016 for Mac select Tools > Accounts In the Accounts window choose the Advanced button. Outlook 2016 for Mac Access a shared mailbox account.(I need to take my own advice!)New account setup Choose Preferences from the Outlook menu. A tidy inbox can ensure your day to day tasks are organised and easy to identify. However, managing the hundreds, or thousands of emails you receive into your desktop inbox is equally as important. Email management on those very convenient but sometimes life interrupting smartphones is a whole different article.
Create Folder For Another Mailbox Outlook How To Store EmailsFirstly open Microsoft Outlook and display your Inbox Publishing Editor: Allows users to create, read, edit, and delete all items and create subfolders. So along those lines let’s now look at how you can create your own filing system within Microsoft Outlook (or any email client for that fact) and keep your inbox in tip-top shape.anyone other than the mailbox account owner). Edit: Nevermind - this KB says Send As Distribution and Security groups wont work in Outlook 2011/2016 on mac: - In Outlook 2016 Mac, you can go into Preferences > Accounts under personal settings > Advanced Button (bottom right) for Account you wish to edit > Delegates Tab at top > Add account under People I am a delegate for > search for. Add your account information as follows.Add Another Mailbox in Outlook 2016. Another option is to create a main folder which will then hold all the sub-folders you wish to store content in. It ends up getting quite large and difficult to manage. I have seen many people just start creating folders directly within the main mailbox directory. Photo viewer for mac iconIn the Name field type the name of your main folder so you can easily locate it E.g. The Create New Folder dialog box will appear: Select the Folder tab from the Ribbon and click the New Folder command At the top of the mailbox you will see either your name or your email address: To move emails from your inbox simply drag and drop them into the folder you wish to store them inNow that you can see how easy it is to store emails in Outlook, what about when you need to rename a folder? That’s an easy one, follow these steps: I would create a folder for The Training Lady, Training Courses, Correspondance, To Do etc where I can sort and store emails in a relevant location should I need to look back on them in the future Repeat the process to now create folders within your storage folder. You should now see the new folder within your mailbox items list (I named my folder Cabinet) From the Select where to place the folder section, select your name or email address which should be the first item in the list Leave the Folder contains setting as Mail and Post Items Remember that your Inbox should not be a storage location – more so a place to hold any item which is pending action or your attention. If you chose Yes, the folder will now be within the Deleted Items folder allowing you to restore this in the futureI hope this has helped to improve the management of your emails and Inbox. You will now see a prompt asking you to confirm you wish to move the folder to your Deleted Items folder Select Delete Folder from the shortcut menu What technique helps keep your Inbox under control? Comment below. Check out how to create a rule to move email to a specified folder or create a rule to forward email to colleagues in Outlook.
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